In the event of severe inclement
weather, the director will notify key Chorale board members that
a scheduled concert is cancelled. They in turn, will activate a
phone tree to ensure all officers, board members, and section leaders
are notified. A makeup date will be negotiated with the venue host,
so that the concert can be rescheduled as soon as possible; for exmaple, the following weekend, if feasible.
Section leaders, assisted by
board members as necessary, will notify the entire Chorale by email/telephone.
Each Chorale member will be asked to notify those ticket holders
to whom they gave or sold tickets. Additionally, a notice will be
posted on the chorales website indicating the concerts
postponement. This notice will also include the tentative makeup
date, time, and location as soon as they can be determined. The
same cancellation and makeup notice will be recorded on the chorales
telephone answering service. This information will be updated as
the details of the makeup concert are finalized. Those who have
purchased tickets for a scheduled concert but cannot attend the
makeup concert, may either obtain a refund, or donate the cost of
the tickets to the chorale.